Key takeaways
- Choose the one that matches the office suite you already pay for. Switching suites only for AI is rarely worth it.
- Pick Gemini if: Your team already uses Google Workspace.
- Pick Microsoft 365 Copilot if: Your team already uses Microsoft 365.
Gemini vs Microsoft 365 Copilot side by side
| Detail | Gemini | Microsoft 365 Copilot |
|---|---|---|
| Made by | Microsoft | |
| Best for | Teams already paying for Google Workspace, Owners who want AI help inside Gmail and Docs | Teams already paying for Microsoft 365, Businesses that want AI help in Outlook, Word and Teams |
| Not a fit for | Teams that use Microsoft 365 as their main office suite, Businesses that want one assistant outside any single office suite | Teams that do not use Microsoft 365, Owners who want a single low monthly price, because Copilot is an extra cost |
| Free plan | Not listed | Not listed |
| Paid plans from | Business Starter: $7 per user per month with a 1-year commitment | Copilot Business add-on: $18.00 per user per month, paid yearly (promotional through December 31, 2026) |
Prices as listed on each vendor’s pricing page. See the Gemini and Microsoft 365 Copilot pages for every plan and its source.
When to pick which
Pick Gemini if
- Your team already uses Google Workspace.
- You want AI included with your Workspace plan.
Pick Microsoft 365 Copilot if
- Your team already uses Microsoft 365.
- You want admin control over agents and third-party models.
Our take
Choose the one that matches the office suite you already pay for. Switching suites only for AI is rarely worth it.
More ai assistants comparisons
Gemini vs Microsoft 365 Copilot: common questions
Is Gemini or Microsoft 365 Copilot better for a small office?
It mostly depends on whether your office runs on Google Workspace or Microsoft 365. Each assistant works best inside its own suite.
Sources
Read on November 6, 2026. Vendors change prices and menus, so check the live page before you buy.
- workspace.google.com/pricing
- support.google.com/docs/answer/14206696
- knowledge.workspace.google.com/admin/gemini/gemini-for-google-workspace-faq
- microsoft.com/en-us/microsoft-365-copilot/pricing
- learn.microsoft.com/en-us/copilot/adopt/enablement-resources
- learn.microsoft.com/en-us/copilot/microsoft-365/microsoft-365-copilot-privacy
About the author
Andy Kang, AI Partner Team. Andy Kang writes the AI directory for AI Partner Team, which sets up and builds AI tools for small businesses alongside managed IT. Each page is written from the vendor’s own pricing, help and trust pages, and shows the day those pages were checked.
- Facts come from the vendor’s own website and help docs, linked on every page.
- Each page shows the date we last read those sources.
- We do not score or rank tools. We say who each one suits and who it does not.
- If a vendor does not publish a price, we say so instead of guessing.