How to Set Up Grammarly for Your Team

By the end of this guide your team will have one Grammarly plan with a named admin, invited members, sensible privacy settings and the apps installed where people write. This is the setup for Grammarly as a shared team tool, not a pile of personal accounts.

Before you start

Choose one owner for the account. The admin role gives full control of billing, members and roles, so pick someone who will stay with the company. Have a list of your team’s work email addresses ready.

Plan	What it adds for a team	Price as listed
Free	Basic writing checks, tone visibility and a monthly allowance of AI prompts. No team features	$0 per month
Pro	Team features, roles and permissions, Team Analytics, 2,000 AI prompts per member per month, one style guide and one brand tone	See the current price on the Grammarly plans page
Enterprise	Custom roles, SAML single sign-on, SCIM, audit logs API and dedicated support	Through sales

According to Grammarly’s Pro help article, Pro supports team use for up to 149 members and is billed as one payment for all seats. Plans can be monthly, quarterly or annual. Most small businesses will land on Pro.

Create the account and plan

Buy the plan with the admin’s work email so the subscription belongs to the company.

1. Open the plans page and choose Pro.
2. Sign in or create the account with the admin’s work email.
3. Enter your payment details and the number of seats you need.
4. Open the Members page in the admin console to confirm the admin account is listed.

Grammarly says a Pro plan is not available to people already on a Business or Education plan. If anyone on your team has one of those, sort that out first.

Invite your team

Grammarly’s invite article describes three ways to add people.

1. Go to the Members page and click Invite members in the upper-right corner.
2. To invite a few people, enter their email addresses and click Invite members.
3. To invite many people, choose Import list, click Download template, add the emails to the file, then choose the file and click Continue and Confirm.
4. To share a link instead, click Copy next to Invite by link. This works only for teams with their own company domain, not for addresses like @gmail.com.
5. Tell each person to click the link in their invitation email, because they only join after doing so.

If invitations do not arrive, Grammarly suggests asking people to check spam and to add [email protected], [email protected] and [email protected] to their contacts.

New members get the User role. According to Grammarly’s roles article, an Account manager can manage style guides and writing settings, and an Admin has full control. To change a role, open the Members page, click the person, choose a role in the Role dropdown and click Save.

Set the admin and data settings

Start with the Invite Settings page. Grammarly says that if your settings let anyone with your company domain discover and join the team, people you did not invite can show up. On that page you can check Require admin approval or select Only invited colleagues can join your account. Read Grammarly’s explanation before you pick one.

On data, the Grammarly trust page says the company does not sell the content you upload. It also says users can stop Grammarly from using their content to train its models by turning off Product Improvement and Training in their account settings. The page does not describe an admin control that does this for a whole team, so ask each person to check their own setting. For a written rule on what staff may paste into any AI tool, see our guide to writing an AI use policy.

Connect your other apps

Grammarly’s install article lists apps for Windows, Mac, Chrome, Safari, Firefox, Edge, Microsoft Office, Google Docs and mobile. Ask each person to install the one where they write most, usually the browser extension. The help center does not give one team-wide install step for these, so follow the download link for each app.

Tasks to try first

Tidy a customer email

Use this when a reply is correct but sounds curt. In the Grammarly editor, click Goals and set the document domain to Email. Then set Audience and Formality to match the customer. Paste this into the AI prompt box:

Rewrite this reply so it is polite and plain. Keep every fact and date unchanged. Keep it under 120 words.

Make a proposal consistent

Use this when two people wrote different parts of one document. Paste the draft and ask:

Rewrite this section in the same tone as the first paragraph. Use short sentences and no jargon. Flag any claim that needs a source.

Agree a house style

Use this once, at kickoff, so every member sees the same suggestions. Set Goals to Business, then agree these choices as a team and write them down in a shared note:

Formality: [neutral or formal]
How we address customers: [first name or Mr/Ms surname]
Words we avoid: [list]

Share the note with every member. The plans page says Pro includes one style guide and one brand tone, so keep the rules short.

Common problems

Grammarly’s help center says invitations may not arrive until recipients check spam and add the sender addresses above to their contacts. It also says admins must unassign their admin role before they can leave a team, so transfer the role before an admin leaves the company.