Key takeaways
- Scans receipts and manages expense reports for teams.
- Best for: Teams that submit many receipts and mileage claims, Owners who want expense reports exported to accounting.
- Pricing: Free plan, paid plans from $5 per unique member per month for Collect on pay-per-use, as listed on November 6, 2026.
What Expensify does
Expensify scans receipts, tracks mileage and builds expense reports. Teams pay per member on Collect or Control workspaces. It links to accounting tools like QuickBooks Online and Xero.
Who it’s for
A good fit for
- Teams that submit many receipts and mileage claims
- Owners who want expense reports exported to accounting
Not a good fit for
- Businesses that want company cards from a different provider
- Teams that want a single flat price
Expensify pricing
| Plan | Price |
|---|---|
| Submit | Free for individual employees whose company has not adopted Expensify |
| Collect | $5 per unique member per month, pay-per-use |
| Control (annual) | $18 per included member per month, plus $36 per active member above the subscription size |
| Control (pay-per-use) | $36 per active member per month |
There is a free plan. As listed on Expensify’s pricing page on November 6, 2026. Prices change, so check the live page before you buy.
Key features
- Receipt scanning
- Scan or upload a receipt photo or forward it by email.
- Mileage tracking
- Track distance by start and end points or a manual distance.
- CSV export
- Export selected expenses on the web.
- Expensify Card discount
- Control Annual can earn up to a 50% discount based on card use.
How to get started with Expensify
- Create an account at expensify.com.
- Scan a receipt from the plus icon, or forward it by email.
- Track mileage with Track distance.
- Create or join a paid workspace if you need accounting integrations and the Expensify Card.
Steps based on Expensify’s own documentation. Menus change, so follow the live page if they differ.
Full walkthroughHow to Set Up Expensify for Your TeamAccounts, team invites, admin and data settings, connecting your apps, and three tasks to try first.Expensify alternatives
QuickBooks Online
by Intuit
Online accounting software with AI help from Intuit Intelligence.
Best for Businesses whose accountant already uses QuickBooks
Paid plans from $19 per month for the first 3 months then $38 per month for Simple Start
Xero
by Xero
Online accounting software with an AI finance assistant called JAX.
Best for Bookkeepers who already work in Xero
Paid plans from $27 per month for Early after the introductory offer
Dext
by Dext
Captures receipts and invoices and sends the data to your accounting software.
Best for Businesses that handle many paper receipts and invoices
Paid plans from $25.21 per month billed monthly
Ramp
by Ramp
Company cards, bill pay and expense management with AI features.
Best for Businesses that want company cards with spend controls
Free plan, paid plans from $15 per user per month plus a platform fee for Plus
Expensify: common questions
How much does Expensify cost?
Collect is $5 per unique member per month on pay-per-use. Control is $18 per included member on an annual subscription or $36 on pay-per-use.
Is Expensify free to use?
There is a free Submit workspace for employees whose company has not adopted it. It has no approvals, payments or accounting integrations.
Sources
Read on November 6, 2026. Vendors change prices and menus, so check the live page before you buy.
About the author
Andy Kang, AI Partner Team. Andy Kang writes the AI directory for AI Partner Team, which sets up and builds AI tools for small businesses alongside managed IT. Each page is written from the vendor’s own pricing, help and trust pages, and shows the day those pages were checked.
- Facts come from the vendor’s own website and help docs, linked on every page.
- Each page shows the date we last read those sources.
- We do not score or rank tools. We say who each one suits and who it does not.
- If a vendor does not publish a price, we say so instead of guessing.